Privacy Policy
Introduction
NetworkX Technology Limited is a UK-based provider of IT network solutions, consultancy services, and recruitment solutions. We are committed to safeguarding your personal and business data in compliance with the UK GDPR, Data Protection Act 2018, CCPA, and other applicable laws. This Privacy Statement explains how we collect, use, disclose, and protect your data across all services.
Services Include
- IT Network Solutions: Network design, cybersecurity, cloud infrastructure, and managed services.
- Consultancy: IT strategy, compliance audits, digital transformation, and risk management.
- Recruitment: Permanent, contract, and executive IT staffing solutions.
- By engaging with our services, you consent to the practices described herein.
For inquiries, contact our Data Protection Officer (DPO) at Phone: 02039837422 or Email: info@networkxtech.com (Please mark correspondence “Attn: Data Protection Officer”).
Scope
This Privacy Statement applies to:
- Clients: Businesses or individuals using our IT or consultancy services.
- Candidates: Job seekers interacting with our recruitment platform.
- Website Visitors: Users accessing www.networkxtech.com or associated subdomains.
- Employees/Contractors/Suppliers: Individuals engaged in our operations.
Definitions
- Data Controller: NetworkX Technology Limited, responsible for determining data processing purposes.
- Data Processor: Third parties processing data on our behalf (e.g., cloud providers).
- Personal Data: Information identifying individuals (e.g., names, IP addresses).
- Sensitive Data: Includes racial/ethnic origin, disability status, or health information.
Data We Collect
IT Network Solutions
- Technical Data: IP addresses, device IDs, firewall logs, VPN records, bandwidth metrics.
- Client Data: Contracts, invoices, payment details (PCI-DSS compliant).
Consultancy Services
- Business Data: Network diagrams, risk assessments, audit reports.
- Client Contacts: Professional details (role, LinkedIn profile).
Recruitment Services
- Candidate Data: Resumes, employment history, certifications, references (with consent).
- Sensitive Data: Voluntary diversity information (EEO compliance).
Website Visitors
- Cookies: Session IDs (_ga, _gid), LinkedIn Insight Tag.
- Technical Logs: IP addresses, browser type, geolocation.
Employees/Contractors/Suppliers
- HR Data: Contact details, payroll information, National Insurance numbers.
- Access Logs: Internal system usage records.
How We Collect Data
- Directly: Forms, emails, applications.
- Automatically: Cookies, analytics tools.
- Third Parties: Job boards, LinkedIn, client referrals.
- Public Sources: Company websites, press releases.
Purposes & Legal Bases for Processing
| Purpose |
Data Type |
Legal Basis |
| Service Delivery |
Network configurations |
Contractual obligation |
| Cybersecurity Monitoring |
Firewall logs |
Legitimate interest |
| Candidate Placement |
Resumes, references |
Consent |
| Marketing |
Email addresses |
Consent (opt-in) |
| Legal Compliance |
All data |
Legal obligation |
Third Parties
- IT: AWS, Azure, Palo Alto Networks.
- Consultancy: ISO 27001 auditors.
- Recruitment: HireRight, client employers.
- Legal Disclosures: ICO, FTC, law enforcement.
- International Transfers: UK IDTA, EU SCCs.
Data Security
Technical Measures
- Encryption: AES-256 (at rest), TLS 1.3 (in transit).
- Access Controls: MFA, role-based permissions.
- Network Protections: Cisco Firepower firewalls, annual penetration testing.
Organizational Measures
GDPR training, phishing simulations, 24/7 SOC monitoring.
Data Retention
| Data Type |
Retention Period |
| Client Contracts |
6 years post-termination |
| Candidate Resumes |
2 years post-interaction |
| Network Logs |
12 months |
| HR Records |
7 years post-employment |
Your Rights
Access, Rectification, Erasure: Request via Email: info@networkxtech.com (Please mark correspondence “Attn: Data Protection Officer”)
Restriction, Portability, Objection: Include government-issued ID for verification.
Response Time: 30 days (extendable for complexity).
Recruitment-Specific Provisions
- Explicit Consent: Required for background checks and profile sharing.
- Candidate Portals: Secure platforms (e.g., Bullhorn) for updates.
- No AI Profiling: Human review for all shortlisting.
Cookies & Tracking
- Types: Essential (JSESSIONID), Analytics (_ga), Marketing (li_fat_id).
- Management: Adjust via browser settings or Cookie Consent Banner.
Policy Updates
Notification: Email registered users 30 days prior.
Contact for Concerns:
Email: info@networkxtech.com
Phone: 02039837422
